
How do I apply for the Evaluated Clinical Experience at Penn Vet?
As long as you have satisfied the AAVSB guidelines, you may apply: Penn Vet requires you to have qualified as a veterinarian already, and to be proficient in the English language. Take a look at the application guidelines, or contact the Program Coordinator at docsam@vet.upenn.edu to register your interest.
How is Penn Vet’s Evaluated Clinical Experience structured?
Candidates will join final year students, and follow a series of rotations through the year, at the Ryan Hospital for small animals, and at our large animal facility, New Bolton Center, about 40 miles from Philadelphia. You will also be required to complete a set of core competencies. The Penn Vet curriculum has recently been updated to incorporate a greater focus on using the knowledge being acquired.
How can I find out more about studying at Penn Vet and the curriculum?
This page will give you a glimpse of life at Penn Vet. Read about our new curriculum here; look in particular at the structure of Year 4.
What are the tuition fees?
Tuition and fees for 2026-27 will be $85,000. This will be invoiced in three equal parts during the year.
When budgeting, it is important to allow also for your living expenses (accommodation, etc). This page will give you some idea of additional expenses involved (note that at present these estimates are for 2025-26, so you’ll need to take inflation into consideration).A deposit of $4,000 is required when a candidate accepts a place. This is not refundable, but it will be offset against your first tuition-fee invoice.
There is no initial application fee.
Are any grants or scholarships available?
No, grants and other types of funding are not typically available. As this is not in itself a degree program, you will need to make this clear if you are applying for a loan in the US, or in your home country; you will need to borrow from a private lender that allows borrowing for a non-degree program.
English is not my first language. Will this be an issue?
If you are not a native speaker, you will need to demonstrate at interview that you are able to understand and communicate in English, so that you can derive maximum benefit from your time at Penn Vet. See the AAVSB website for required standard of English. You should take every opportunity to speak and listen to the English language.
At what stage is payment required?
An invoice is sent out each trimester (Summer, Fall and Spring). For 2025-26, payments are due by May 5, August 25 and January 2, respectively. An invoice for $4,000 will be raised upon acceptance into the program (this is not refundable, but it will be offset against the first trimester’s fees). Payment is by check or wire transfer using Flywire; at present we do not accept credit card payments. There is no fee for your initial application.
What supporting documentation will you need me to provide with my application?
Here’s what we require. (You may send these documents via email.)
i. Curriculum vitae and diploma/transcript (translated into English)
ii. Your letter of intent (it would be helpful if you could include an overview of your education, your veterinary experience thus far, and your future goals)
iii. Names and contact details for three referees, plus their letters of reference for you (you may provide these, or you may ask your referees to email the letters to suejenks@vet.upenn.edu)
iv. English language ability/official score
v. QSE result, or date on which examination will be taken
vi. Form of identification (screenshot/photocopy of passport)
How do I obtain the necessary visa?
This page has general information about the visa process. Unless you have a US passport, green card or other right to remain here, you will need an F-1 visa. The University of Pennsylvania’s Office of International Student & Scholar Services (ISSS) will provide the necessary documentation to support your application and prepare the I-20 proof of eligibility. (There is a $180 fee for this service.) For the application, you will need to demonstrate that you have sufficient funds to support yourself during the year.
October 1, 2025: this link provides information about the visa process during the US Government shutdown period.
I am a US citizen. Do I need an I-20/DS-2019?
No, as a US citizen and US passport holder, you do not require an I-20/DS-2019.
My passport will be close to its expiry date next year. Should I renew it?
There is good advice about passport validity/expiry here.
I’ve been accepted! What happens next?
Our Office for Students (OFS) will send you a copy of our Visiting Student Information Form. You will need to complete and return this promptly, so that the I-20 application process can begin. You may not be able to fill out certain fields initially – the US Social Security Number (SSN), a Philadelphia address, health insurance, etc – you can insert these later, and we’ll contact you if anything vital is missing. In the month following receipt of this form, your Penn Vet email address will be created, and you’ll be able to register for your PennKey (which will give you access to many resources). This should all be in place by the end of March, in readiness for your arrival in May. Other important factors to consider are vaccination requirements and insurance: read this overview to get started. This leaflet offers valuable information about the SSN.
What kind of city is Philadelphia?
Philadelphia is a cosmopolitan and cultural city, with a deep history. There is plenty for visitors to do and see, from museums and art galleries to a vibrant sports scene. Find out more here; check out the deals and disounts available to the Penn Vet community.
How can I keep myself safe while I am in Philadelphia?
Your safety is very important to us; we want to ensure that everyone feels supported and confident in the resources available. Try to find accommodation in reasonably close proximity to the university campus. Penn has its own police that monitor the area continuously. In an emergency, contact Penn Police directly on (215) 573 3333, or 511 from a campus phone; they are familiar with our hospital’s layout and they respond swiftly (see our public safety site); an escort can be made available if you need to work late.
What should I do for accommodation?
You’ll find a list of suggestions and resources here. One year’s lease will suffice. (Your clinical rotations span one year, and you will need to arrive a week early for your induction, but in practice it is unlikely that you will need more than 12 months’ accommodation.) Penn’s Off-Campus Housing Fair is a great resource (2026 live days are March 25 and April 16). As a very rough guide, monthly rents for a place in a reasonable location and proximity to the school start at around $800 for a studio, $1,100 for 1 bedroom + 1 bathroom, $1400 for 2 bedrooms + 1 bathroom.
Where can I find inexpensive furniture if I take an unfurnished apartment?
Departing students are a very good source of second-hand furniture and domestic items; and here are a few places that may be worth exploring:
– Circle Thrift
– Philly AIDS Thrift
– Bargain Thrift Center
Will I need a car to get around Philadelphia, and out to New Bolton Center for the large animal rotations?
Parking can be a challenge. There is very good local public transport, and you can rent a bicycle in multiple locations. Try to find accommodation reasonably close to the University, and you should not need a car. You’ll be able to get a ride to New Bolton Center – some students do have cars to get between the campuses and others carpool. There are also dormitories at New Bolton Center, where students may live during rotations there. Uber and Lyft are good car services, and Philadelphia airport is well served by taxis. When you have a weekend free and wish to explore the surrounding area, it could be useful to hire a car. This City of Philadelphia page has more detail. As a PennCard holder, you can travel free of charge on the Lucy Loop shuttle service, which operates Mon-Fri around the university district, and to 30th St Station.
Can I cycle in Philadelphia?
Yes, a bicycle is useful. Philadelphia is a good city for cycling, as long as you are careful. There are also city-wide, bicycle-share and rental schemes, such as Indego.
I am getting ready to depart! What time should I be with you, and where?
The year begins in May. You will be notified of the dates of the induction sessions, which will take place prior to the first day of your clinical rotations. You should plan to arrive in Philadelphia before these induction sessions. You will be asked to come to the Matthew J. Ryan Veterinary Hospital at 3900 Spruce Street and to announce yourself at the front desk or see the security guard. They will inform us, so we can come and collect you.
Is Philadelphia the best airport to arrive at?
Yes. But if you do find a significantly cheaper ticket – into Newark Airport, for example – you can get a train or a bus from there to Philadelphia.
How do I get from the airport?
You can take a bus, taxi or Uber from Philadelphia Airport. It will be useful for you to have some US dollars to cover initial, incidental expenses like this.
What is the clothing policy?
Dress code is business casual; no sneakers or sports attire. We will provide you with two white coats with the Penn logo and your name embroidered on them. You’ll find size information here: women’s sizes (Style 7202); men’s sizes (Style 7102). Along with your size information, please state exactly how you would like your name to appear; we’ll need this information by mid February. You will also need scrubs – solid color, not patterned fabric (most people wear blue or green); you can buy the scrubs once you are here (from FIGS). You’ll find more detail on our clothing policy here.
Which vaccinations will I need?
The most important thing you can do before you leave for Philadelphia is to gather your vaccination records together. The Penn Wellness portal opens mid April for the coming year: once you have your Penn Key you’ll be able to log in. You’ll then see the full immunization requirements, and be able to complete the forms and upload your records. There’s a sample immunization form here. The main points are:
1. Rabies. This is extremely important. You are required to be fully vaccinated and show immunity to rabies before beginning clinics. In line with the latest Center for Disease Control guidance, Penn’s Student Health Services recommends that if you have had the three-dose series of shots, you are not required to present a titer or a booster; if you have had the new two-dose series (day 0 and day 7), you should present either a titer of 0.5 or greater or a booster. Therefore we need to see:
• Proof of original vaccination from your health provider with date, plus details of boosters, if obtained; and/or
• Current titer indicating adequate immunity, if applicable (titer must be taken no more than six months before starting clinical rotations)
2. COVID. We recommend COVID vaccination and boosters.
3. Influenza: you’ll be able to get this in Philadelphia in September/October for the Winter season.
Cost of vaccines should be covered by your health insurance, and we cover the cost of ‘flu vaccines for all students.
What other health requirements should I be aware of?
To be compliant with the University’s health requirements, follow these steps:
1. Gather your immunization records or see your medical provider to obtain a copy of them. We accept lab reports of blood tests to prove immunity (titers), records from a previous school or university, international health booklets, international immunization history cards, diagnostic certificates, records from a medical provider’s office, health department records, occupational health records and military records.
2. Log on to the Wellness portal and complete the online compliance forms.
3. Submit immunization records of vaccines you have already received. Upload your records by clicking the “Add Immunization Record” button at the bottom of the Immunizations page of the online compliance form, then click “Submit Final”. You will receive a message informing you of your compliance status.
If you need vaccines or testing after you arrive on campus (except for COVID, which is a prerequisite), you can make a Wellness immunization appointment at Student Health (call 215-746-3535, option 2; or make contact via the Wellness portal). Immunization appointments are limited, and you are strongly encouraged to get your immunizations before arriving on campus.
What kind of insurance will I need?
You will need travel and health insurance; PLIT – personal liability insurance – may be required if you plan to do an externship. The Penn Student Insurance Plan (PSIP) is available to you; and here are some further suggestions:
If you choose the Penn Student Insurance Plan, the cost of vaccines and blood tests (titers, IGRA blood test) will be covered. If you have private insurance, you will need to seek reimbursement from your insurance company.
Please note: enrollment in the Penn Insurance Plan will not be available until May, but it will be backdated to the start of the semester, and will give you cover for the entire summer semester. Before end July, a new window will open, so that you will be able to enroll for the remainder of your time at Penn Vet. For PSIP, you will need your Pennkey and password to enter the website. The premium is invoiced to the Bursar/Pennpay account. Contact our Immunization and Insurance Navigators for further advice (https://wellness.upenn.edu/); 215-746-4200; wel-immun@pobox.upenn.edu / wel-shsinsur@pobox.upenn.edu.
Am I entitled to join the AVMA?
Yes, as a PAVE participant, you are. You may also take advantage of their professional liability and life insurance coverage. Look at the Member Benefits for more information; and see this leaflet.
What is the PennKey?
You’ll find information about the PennKey here. We can help you obtain yours from upstairs at the Penn Bookstore (you’ll need your passport as proof of identification, and a university staff member should accompany you). Our IT people will activate it for you. Once you have your PennKey, you will have access to the resources at Campus Express, medical records and Penn Libraries; also to a range of services from our HR team.
How do I obtain a Penn Vet email address?
Once you have your PennKey, you can set up your Penn email address at Campus Express (link available from approximately June 1).You can also set it up sooner, using Microsoft.com, for example: you’ll need to use your PennKey password initially, and then create a new password.
What is the PennCard?
The PennCard is your identity badge. Pick up your PennCard from upstairs at the Penn Bookstore (3601 Walnut Street). You will need to have your passport as proof of identification. Find out more here, and in this leaflet.
How do I request an adjustment to the way my name is displayed in the Penn Vet directory?
Go to Path@Penn, where you’ll find a form that lets you request a change; there’s some guidance in this leaflet.
Should I get a local cellular phone?
This could help you keep costs down. The main carriers are listed here. Internet access is widespread, so WhatsApp, Messenger, or similar would also be useful.
How do I get onto the internet at Penn Vet?
You can connect to the internet via the AirPennNet Guest wireless network. You will need to register your email address on a web form. Follow these steps:
i. Select AirPennNet-Guest from the list of wireless networks that appear on your device.
ii. Open a web browser.
iii. Review and accept the Acceptable Use Policy terms and conditions.
iv. Enter a valid email address.
v. Click Submit. During your induction, our IT Department will help you get your laptops set up for full access.
Is there guidance on banking and financial matters?
Yes. You’ll find some useful information here.
Should I get part-time employment while I am at Penn Vet?
It is understandable that you may be considering working to help with funding. The US Citizenship & Immigration Services site explains the visa situation, and there’s advice here on Social Security Numbers (a student must have a role in hand before moving forward with the SSN request). But please note, the year will be an intense one, with evening and weekend attendance required, so it is highly unlikely that you will have any spare time.
Am I required to provide my own medical instruments?
No. Everything is supplied. However, many students do have their own stethoscopes.
How can I best prepare myself for the large animal component of the year?
The most important preparation you can do is to become familiar and comfortable handling horses before your arrival in Philadelphia. Specifically, aim to have practised these skills:
1. Haltering a horse, placing a chain over the nose
2. Leading a horse
3. Picking up and cleaning hooves (forelimbs and hindlimbs)
4. Grooming a horse
5. Safely interacting with a horse in a stall
6. Reading basic body language cues
What do I do for accommodation when I am out at the New Bolton Center large animal facility?
There are dormitories on site, which you can use when you are on rotation at NBC; there is no fee for this.
I am planning to travel out of the US while I am here on my F-1 visa. Is this possible?
Yes, you will need to complete an online registration to complete, so that our ISSS team can activate your SEVIS record and sign your I-20 for travel. Log in to https://global.upenn.edu/isss/ipenn, click on ‘YES-INTERNATIONAL STUDENT/SCHOLAR/EMPLOYEE LOGIN’ then in the left side menu choose ‘arrival information’ and follow the steps. Penn’s ISSS team will then activate your SEVIS record and sign your I-20 for travel.
Is there a gym?
Yes. Full-time students are entitled to gym membership. You’ll need to show your PennCard for access. Find out more about the facilities at Penn Campus Recreation.
Are Human Resources services available to me?
Yes. As a full-time student, you have access to our Human Resources team. They offer a broad range of services, from workshops and events to deals and discounts. Be sure to check out our Wellness resources.
My ECE year is over already! What happens now?
The AAVSB requires confirmation of successful completion of your clinical year: our Office for Students will send this to the AAVSB (pave@aavsb.org). They also require your transcript, which you will need to request yourself from the University Registrar). Your request will be dealt with and the transcript forwarded to the AAVSB/PAVE administrators. Good luck with your next chapter! Come back and tell us about it.
There are some further, general FAQs here.
